We will take care of the entire work legalization process

Legalization of employment of foreigners

Are you employing foreigners or planning to do so? Take advantage of our full 360-degree support for the foreign employment legalization process, without risk, stress, or involvement of your own HR department. As part of this service, we become your external legalization department.

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Employers who trust us

How does the service of legalizing the employment of foreigners work?

Legalization of foreign employment is a comprehensive solution for companies seeking to legally and safely employ foreigners without unnecessary formalities, delays, or the risk of errors. We become your external legalization department with a transparent subscription model that facilitates cost control.

We handle the entire work legalization process: from document preparation, through contact with offices and foreigners, to the issuance of a decision by the appropriate authority, all under the supervision of a dedicated specialist. As your business partner, we constantly monitor each case and proactively take action without the need for reminders. We monitor deadlines, inform you about next steps, and suggest the best solutions.

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With what challenges does your company face?

Hiring foreigners is a significant responsibility, and any mistake can result in financial and time losses, as well as organizational stress. That’s why we offer a service that relieves the burden on your HR department and minimizes the risk of formal violations. Learn about the most common challenges employers face and our solutions.

Challenge
“We don’t have time for formalitiesand offices”
“We can’t keep up with changes in regulations”
“We are afraid of PIP inspections and sanctions”
“It is difficult to manage the document deadlines of many foreigners without the right tools”
“Lack of continuity of service due to the absence of the person responsible for legalization”
“Difficulties in obtaining required documents, official decisions and current information on legal status”
“Problems communicating with foreigners speaking languages ​​such as Spanish.”
Solution
Legal HR completely relieves your team – our experts handle all official formalities, so your HR department can focus on key tasks.
Our legalization specialists monitor changes in regulations – you don’t have to stay up to date, because we adapt procedures to current requirements.
We will prepare your company for inspections, ensure full documentation compliance with regulations, and minimize the risk of fines.
As part of the cooperation, you will receive access to the customer panel POWER, i.e. automatic notifications, the status of foreigners’ cases and monitoring the validity of documents – you will never miss important dates.
We ensure continuity of service regardless of holidays, layoffs or employee turnover in your company.
We mediate in contacts and effectively obtain all necessary documents.
We provide language support because we serve foreigners of 34 nationalities on a daily basis.

Tired of legalization problems?
We will solve them for you.

Leave legalization to the professionals. Complicated procedures and constantly changing regulations don’t have to be your concern. Delegate responsibility to our team of experts and focus on growing your business.

Why is it worth choosing outsourcing work legalization Legal HR – BPO?

Business Process Outsourcing (BPO) means outsourcing selected business processes to specialized external partners. Legal HR BPO offers outsourcing for the legalization of foreign workers’ work. This allows the HR department to focus on its tasks, not on bureaucracy. 60–70% of legalization tasks involve waiting for responses from authorities. Instead of wasting valuable time monitoring the status of applications, entrust this process to our specialists. This isn’t just delegation; it’s transferring full responsibility to someone who knows the procedures inside and out.

What do you gain by choosing the legalization of employment of foreigners with Legal HR BPO?

Instead of involving your HR department in complicated legalization procedures, Legal HR handles the entire process, from document preparation to contacting authorities. Your employees can focus on strategic tasks, confident that all formalities are in the hands of experts.
Thanks to automation and the experience of our team, the time spent on legalizing the work of foreigners can be reduced by up to84%. This means more time to develop your business.
Outsourcing legalization with Legal HR significantly reduces operating costs. You don’t have to worry about sick leave, vacation time, or employee turnover at key times. Instead of investing in additional staff and expensive training, you pay for guaranteed service continuity.
Our proprietary Foreigner Service Module (MOC) monitors document expiration dates, sends automatic notifications, and ensures compliance with current regulations. This helps you avoid penalties and work stoppages.
With us, you can be sure that all legalization processes are conducted in accordance with applicable law. We represent your company before authorities and take care of every detail, minimizing the risk of non-compliance.

Ready to simplify the formalities?

Start with an analysis, which we’ll conduct for you. Find out how much time and money legalization really costs your company. Often, the costs turn out to be two to three times higher than you think. Switch to BPO with Legal HR and gain confidence, efficiency, and peace of mind.

What do our customers say?

Trust is not just a word– this is the experience of companies that already use our foreign employment legalization service. Here’s what our business partners say.

“Thanks to Legal HR, we can focus on growing our company, not on administrative formalities. Everything was completed on time and in accordance with regulations.”

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Anna K.

HR Manager

TechLogistics Sp. z o.o.

“The Legal HR team took over the entire process—from paperwork to contacting authorities. The PIP inspection went smoothly.”

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Marek D.

Operations Director

Budimatik Polska

“The employment legalization service for foreigners saves real time and stress. We use this service regularly and are very satisfied.”

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Katarzyna M.

HR Specialist

EuroFresh Foods

What does the process of legalizing the employment of foreigners look like?

Do you want to legally employ a foreigner, but you don’t have the time or resources to go through complicated procedures?

With Legal HR, it’s truly simple – we handle the entire legalization of work and stay for foreigners. We handle all formal and administrative responsibilities from the moment you want to hire someone until the contract ends or the employee obtains Polish citizenship. You have full control and are kept up to date on progress.

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01 | Contact us

Choose your preferred method of contact – fill out the contact form or call us. We’ll accommodate your schedule.

02 | We will arrange a meeting and analyze your needs

We will learn about the specifics of your company and check what challenges you face in the process of legalizing foreigners.

03 | We will offer you the best solution

We will propose proven standards for managing the legalization process based on efficiency, automation and full compliance with regulations.

04 | You will decide to cooperate and we will sign a contract

If our proposal suits you, we’ll sign a contract and get started immediately. At Legal HR, we don’t waste your valuable time.

05 | We will complete your documents together

We will help you collect the necessary data and documents needed to audit your current documentation

06 | We will conduct an audit and discuss it together

We will verify the accuracy of documents and compliance with regulations. We will also identify risks and recommendations, and address any gaps.

07 | We will take responsibility for the further process

We will handle communication with offices and foreigners, monitor deadlines, and manage matters, leaving you free to focus on developing your business.

Service ModuleForeigners – control legalization processes with one click

We provide you with access to our proprietary software – the Foreigner Service Module (MOC), which allows you to track all ongoing cases in real time, without engaging in the legalization process itself. We work on the legalization of your employees, and you have constant access to statuses, documents, deadlines, and communication history.

Daily work with MOCa reduces the time spent on legalization processes by up to 84%, while eliminating the risk of missing important deadlines or information obligations towards offices.

Schedule a free presentation See how MOC works
Check how much professional support costs

Price of the service of legalization of employment of foreigners

With Legal HR, you not only save time and money, but also gain full control over the legalization process, regulatory compliance, and expert support. The final quote depends onm.in. on the number of foreigners employed, the scope of the package, and nationality. Remember, the more you employ, the less you pay. Choose a solution that suits the scale of your operations.

Monthly subscription

Full service for work and residence legalization
Taking responsibility for documents
Dedicated account manager
Access to the Foreigners Service Module customer panel
Automatic reminders about deadlines and document expiration dates
Taking over contact with foreigners and offices
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BASIC package

For small companies or when employing foreigners for the first time + 1 hour of consultation

Monthly service priced individually

Choose

OPTIMUM Package

The most frequently chosen by companies employing 50–250 foreigners + 5 hours of consultation

Monthly service priced individually

Choose

ENTERPRISE Package

For large employers employing 250+ foreigners + 5 hours of consultations

Monthly service priced individually

Choose

Let’s talk about the legalization of employment of foreigners

Are you looking for experienced specialists to handle the entire legalization of foreign workers in your company? Want to avoid the risk of errors and optimize processes related to hiring foreign workers?

Leave us your phone number and email address in the form. Our expert will contact you as soon as possible for a free consultation of approximately 30-minute online consultation to check which solutions will best suit your organization.

The consultation is completely free and without obligation.

Marcin Rabczyński

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    Got questions? Check out what our team members are asking customers

    Below you’ll find answers to the most frequently asked questions by companies employing foreigners. If you can’t find the answer you’re looking for, please contact us and our expert will provide you with detailed information.

    The duration depends on the type of document and office – it can range from 1 to even 180 daysWe are starting the legalization process starting with an initial verification process, which allows us to assess realistic waiting times. We work quickly and efficiently, always with a view to minimizing formalities and time for the employer.
    We’re usually ready to act within 24-72 hours of signing the contract. In urgent cases, we can begin the same day. The implementation process is as simple as possible – a short consultation and signing a power of attorney are all that’s needed.
    Of course. We serve manufacturing companies, IT companies, logistics companies, restaurants, and employment agencies alike – our solutions are always tailored to individual needs.
    We serve foreigners of 34 nationalities. It doesn’t matter whether you employ workers from Ukraine, the Philippines, India, or Latin America.
    Yes – we act on your behalf based on a power of attorney. Your team doesn’t need to contact government offices, wait in lines, or attend meetings. We assume full responsibility for communication with institutions, respond to requests, and monitor case progress.
    After the initial consultation, you’ll receive a clear checklist of required documents. We’ll assist with completion, verify accuracy, fill in gaps, and arrange translations if needed. We minimize your involvement in the process.
    Yes, we offer full support in extending work and residence permits, as well as changes to employment conditions (position, working hours, location). Our account managers are always on hand and proactive to ensure everything is handled on time.
    No, we serve all positions—from production and warehouse workers, through IT specialists, to board members. Each position requires a specific legalization process, which we tailor individually.
    One partner. Nationwide coverage

    We are where your business is

    Are you expanding your business in Szczecin or Warsaw? Or perhaps you’re planning to open a branch in Wrocław?

    Regardless of the direction in which you develop your company, Legal HR operates throughout Poland, offering services of the same quality and effectiveness.

     

    ✅ We serve companies from every voivodeship
    ✅ We operate hybrid online, stationary, and mobile
    ✅ Regardless of the industry and location, the legalization process is always under control

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    Comprehensive legalization of employment of foreigners

    Legalization of the employment of foreigners is a key process for companies employing workers from outside the European Union.We offer comprehensive support in obtaining notifications, declarations of entrustment of work, seasonal permits, and work permits type A, B, C, D, E, and F. Our services include preparing documentation, monitoring deadlines, and ensuring compliance with applicable regulations. Thanks to our experience, the legalization process runs smoothly and seamlessly, minimizing the risk of errors and delays. Contact us to learn more about the possibilities of legally employing foreigners in your company.

    Professional support in legalizing the work of foreigners

    Hiring foreigners requires completing a number of legal formalities. Our company specializes in legalizing the work of foreigners, offering professional advice and comprehensive process management. We assist in preparing applications, obtaining necessary permits, and representing clients before relevant institutions. With our assistance, hiring foreigners becomes simpler and safer. Use our services to ensure your company’s legal and lawful employment of foreign workers.

    Effective legalization of foreigners’ work in Poland

    Legalizing the work of foreigners in Poland is a process that requires knowledge of regulations and administrative procedures. We offer effective solutions for companies wishing to legally employ employees from outside Poland. Our services include preparing the necessary documents, liaising with authorities, and monitoring the entire process. With us, you can avoid errors and delays, and your employees will be able to work legally in Poland. Learn how we can help legalize the employment of foreigners in your company.

    Legalization of employment of foreigners – safe and legal solutions

    Hiring foreigners requires meeting specific legal requirements. We offer safe and legal solutions for legalizing the employment of foreigners. Our services include consulting, documentation preparation, and representation before authorities. With our support, the legalization process runs smoothly and your company avoids potential sanctions. Contact us to learn more about the possibilities of legal employment for foreigners in your organization.

    Do you want to delegate the entire process of legalizing employment to foreigners?

    Let us take care of everything from documents to contact with offices and foreigners.
    With Legal HR you gain time, security and guaranteed compliance with regulations.

    Take advantage of a free consultation and see how we can relieve your HR department.