#1 Software for legalizing the work and stay of foreigners

Foreigners Service Module

Do you have your own legalization or HR department in your company that deals with the employment of foreigners? Equip it with the only dedicated software in Poland created specifically for legalization specialists, thanks to which you will speed up the submission of legalization documents by 84%.

Legalization of work and stay of foreigners has never been so simple and automated.

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Employers who trust us

Announce the Foreigners Service Module Legalize quickly, conveniently and without errors

The work of a legalizer brings many challenges, requiring accuracy, reliability, and full commitment. As a team of legalizers with over a decade of experience, we understand these difficulties perfectly.

That’s why we’ve created a dedicated system for everyone involved in hiring foreigners that simplifies and automates work legalization processes, simplifying daily tasks and increasing operational efficiency. No more Excel, manual application completion, and document chaos.

Time FSM modern legalization software that really supports everyday work in legalizing the employment of foreigners.

See how FSM works

What challenges does your company face?

Managing the legalization of foreign workers is a complex process that can consume up to 40% of HR’s time. Every mistake or missed deadline creates risk.financial penalties (up to several thousand zlotys for one foreigner) and delays in employment, or even a ban on employing foreigners.The Foreigner Services Module was created to address the challenges faced by employers hiring foreigners. Learn about the most common challenges employers face and our solutions.

Challenge
“We waste time manually entering data and logging into several systems, including Excel and HR software.”
“Each legalizer keeps their own files or we all work in one complex Excel file – versions differ, and errors are easy to make.”
“It is difficult to manage the document deadlines of many foreigners”
“We are afraid of PIP inspections and sanctions”
“We can’t keep up with the constant changes in regulations”
“Lack of information continuity during employee absence”
“I don’t know who has how many tasks on a given day, week, or month. It’s difficult for me to fairly distribute the work among the legalizers and check whether one team member is overloaded more than the other.”
Solution
Full integration with praca.gov.pl – single login, automatic form filling and application submission
Centralized database in FSM – shared digital employee files, real-time updates and full change history available to the entire team.
Automatic notifications of upcoming expiration dates, so you never miss an important date.
All documents in one place, always up-to-date and available – full transparency in the event of an audit.
The FSM system is regularly updated in line with the latest legislation – you don’t have to keep up with changes in regulations.
Access to the system for multiple users with different levels of authorization – knowledge about processes never disappears in the absence of an employee
The system precisely displays which tasks need to be completed, broken down by deadline and assigned person. A management dashboard enables fair task allocation and real-time monitoring of team workload.

Enough with the legalization problems! It’s time to automate your HR processes!

Stop wasting HR time on manual legalization management. See how FSM can revolutionize your daily work!

See what else you can gain using the Service Module Foreigners

To use FSM, no software installation is necessary. You get access to the tool, and that’s it. Our team is available to assist you if you need assistance.
We are constantly improving our system, which must keep pace with changes in regulations and updates on praca.gov.pl. Every system user automatically receives access to all updates and new features.
We’re happy to share our knowledge on how to use the system effectively. We provide training to every new user
The company gains access to the FSM system and determines how many employees will have access – with no additional fees for additional users.
Full integration of FSM with praca.gov.pl and connection to the legalizer’s trusted profile means that the automation logs in to praca.gov.pl and automatically signs documents without your participation.
Generate reports on all matters related to foreigners. Draw conclusions based on detailed data about your legalization processes.
The FSM system has been designed with full compliance with GDPR – all data is encrypted and protected by multi-level security.

The functionalities of the Foreigner Service Module look great?

Schedule a free consultation with our expert
and see the software from the inside.

What do customers say about the Foreigners Service Module?

Trust isn’t just a word—it’s the experience of companies that use FSM and achieve real benefits. Learn the opinions of our business partners.

“Thanks to the FSM system, we’ve reduced the time it takes to process foreigners by 80%. Our HR team no longer has to manually track deadlines or worry about filling out forms. The system does it for us!”

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Magdalena K.

HR Manager

“Before implementing FSM, managing the documentation of 50 employees from Ukraine was almost a full-time job. Now it’s a matter of a few hours a month, and the system automatically reminds us of all deadlines.”

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Krzysztof D.

Operations Director

“During the last PIP inspection, the inspector was impressed with how quickly we were able to submit the required documentation. FSM allowed us to avoid any penalties, and the inspection was carried out without any issues.”

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Katarzyna M.

Human Resources Specialist

Check how much the Foreigners Service Module costs

Every organization employing foreigners faces unique challenges – we tailor our solutions to your specific needs, scale, and budget. Whether you employ a few foreigners or manage hundreds of international employees, we have a solution tailored to your needs.

What does the FSM implementation process look like?

Activating the Foreigner Services Module in your company is quick and easy. It doesn’t require installing additional software or time-consuming training.

Our team of experts will guide you through every step of system implementation. Thanks to the flexible architecture of the FSM system, you can begin using basic features from day one.

Schedule a system presentation

01 | Contact us

Fill out the form or call to arrange a free system demonstration tailored to your needs.

02 | Discover the system’s capabilities

During the presentation, we will show you how FSM works in practice and how it can improve processes in your company.

03 | Start using the system

You’ll receive access to the system and undergo a short user training session — that’s it! No software installation required.

04 | Import employee data

We will enter your employee data into the system or show you how to do it yourself.

05 | Take advantage of full automation

Start using automatic notifications, integration with praca.gov.pl and virtual employee files.

Let’s talk about automating the legalization of foreigners

Are you looking for an effective solution to automate the legalization of foreign workers in your company? Want to unleash the potential of your HR department and eliminate the risk of errors?

Leave us your phone number and email address in the form. Our expert will contact you for a free consultation within approximately 30 -minute presentation to show how the FSM system can improve work in your organization.

The presentation is completely free and without obligation.

Marcin Rabczyński

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    Have questions? Check out what our customers are asking.

    Below you’ll find answers to frequently asked questions about the FSM system. If you can’t find the answer you’re looking for, please contact us and our expert will provide you with detailed information.

    Yes, we provide full technical support. You have access to a dedicated helpdesk that answers questions and resolves issues within 24 hours.
    Yes, this is a key functionality of the system. FSM is fully integrated with the praca.gov.pl portal, allowing for automatic submission of applications without the need to log in or enter authorization codes.
    Yes, FSM was designed with corporate groups in mind. One user can manage multiple entities without having to log out and change accounts.
    Yes, the system offers advanced user and permission management. As a Manager You can have access to the work progress of all team members and also set different levels of permissions for individual people.
    Absolutely! The system was designed with all GDPR requirements in mind. Data is encrypted, access is protected, and the company can manage user permissions according to the principle of least privilege.
    Yes, the system automatically downloads decisions, requests to supplement documents and other messages from the praca.gov.pl portal, which eliminates the need to regularly check the status of cases.
    No, FSM is a cloud-based solution. All you need is a modern web browser to use all the system’s features.
    Implementing FSM is quick and easy. After signing the contract, you’ll receive access to the system, followed by a short training session and the import of employee data (if necessary). The entire process takes anywhere from a few hours to a maximum of 2-3 days, depending on the size of the company.
    One partner. Nationwide coverage.

    We are where your business is

    Are you expanding your business in Szczecin or Warsaw? Or perhaps you’re planning to open a branch in Wrocław?

    Regardless of the direction in which you develop your company, Legal HR operates throughout Poland, offering services of the same quality and effectiveness.

    ✅ We serve companies from every voivodeship
    ✅ We operate hybrid online, stationary, and mobile
    ✅ Regardless of the industry and location, the legalization process is always under control

    Schedule a free consultation

    Software for legalizing the work and stay of foreigners

    Hiring foreigners involves numerous formalities and administrative procedures. The Foreigner Service Module is a tool that significantly simplifies this process, offering advanced automation and monitoring features. The Foreigner Service Module is constantly updated in line with the latest regulations, ensuring companies’ legal security and compliance with statutory requirements. The FSM system stores all documents in one place, making them easily accessible in the event of an inspection by government authorities. Thanks to its intuitive interface, managing the legalization of foreigners’ work becomes simple and efficient, even for companies employing a large number of foreigners.

    Automation of the legalization of work and stay of foreigners

    The Foreigner Service Module is a modern tool designed to streamline the work and residence legalization processes for foreigners. Our software addresses the needs of companies employing foreign workers, eliminating tedious, manual processes and reducing the risk of errors.
    The FSM system integrates with the praca.gov.pl portal, enabling automatic document submission and status monitoring. Thanks to notifications about approaching document expiration dates, companies can avoid problems related to work and residence permit expiration. This comprehensive solution is ideal for HR departments seeking to optimize processes related to the legalization of foreign employment.

    Effective management of foreigners’ documentation

    Properly managing foreign employee documentation is a key element of effectively legalizing their employment. The Foreigner Management Module offers advanced document digitization and organization tools that significantly streamline this process. The system allows you to create virtual employee files, storing all necessary documents related to the legalization of stay and work. Automatic document expiration monitoring eliminates the risk of missing important dates, which could lead to legal issues. FSM also allows you to generate reports and summaries that provide valuable information on the status of individual cases and legalization processes. It is a comprehensive solution for companies seeking to effectively manage the documentation of their foreign employees.

    Safe and legal solutions for employers

    The legality of foreign employment is a key issue for every employer. The Foreigner Services Module was designed to ensure full compliance with applicable regulations and minimize legal risk. The system is constantly updated with the latest legal changes, ensuring that all procedures and documents comply with current requirements. The Foreigner Services Module stores documentation securely and in an organized manner, significantly simplifying preparation for potential inspections by the National Labor Inspectorate (PIP) or the Border Guard. Automatic notifications allow employers to respond in advance to approaching employee document expiration dates, preventing cases of illegal employment. This solution provides employers with peace of mind and security when hiring foreigners.

    Automate, control, develop!

    Want to revolutionize the way your company manages the legalization of foreign workers? The Foreigner Services Module is software that will transform the daily routine of your HR department.

    Don’t wait for regulations to change, deadlines to pass, or inspections to catch your company unprepared. Hiring foreigners has never been so simple, fast, and automated.